General Information
MADOC as a Publishing PlatformUsing Publications
Depositing on MADOC
Dissertations and MADOC
MADOC as a University Bibliography
What is MADOC?MADOC is short for MANNHEIM ELECTRONIC DOCUMENT SERVER. All members of the University of Mannheim can deposit their research output in the MADOC research repository. This way, they provide open online access to their research output while ensuring its storage and preservation. Publishing documents on MADOC is free of charge. You can use MADOC as a platform for first or second publications (e.g. of doctoral dissertations) or to store and preserve research output, which has already been published elsewhere, indefinitely. In addition, MADOC serves as the university bibliography providing an extensive overview of the research output of the members of the University of Mannheim. Who is in charge?The department for acquisition and cataloging of the Mannheim University Library is in charge of MADOC. For support regarding technical or organizational matters please contact:
Who can publish on MADOC?As a rule, all members of the University of Mannheim can deposit research output on MADOC. You may also have someone with
a university user ID, such as for example an assistant, upload data for you. First and foremost, the researchers of the University
of Mannheim are invited to deposit their research output on MADOC. MADOC does not only serve as a platform for first publications.
If the author owns the rights, he or she may use MADOC as a platform for second publications.
Can I export search results?You can easily export all search results you have gathered via the search options Search and Browse. In order to export the
data you need, select an export format from the drop-down menu near the top of the page and then click on "Export". All relevant
metadata (author, title, year of publication) are included. A variety of formats for different bibliography managers such as Reference
Manager (suitable for Refworks), BibTeX, EndNote and text formats such as ASCII Citation are available for exporting search results.
At first, the search results are displayed in the format you selected in the browser. Save them by choosing "File" and then "Save as"
on the web browser's menu bar. If you have selected the format ASCII Citation, you can save your data to any word processing system
(e.g. Microsoft Word) by using copy and paste.
For how long are the publications accessible online?
Particularly for reasons of citability, there is no access limit to the research output published on MADOC for the time being.
It is our aim to ensure accessibility for as long as possible. Therefore, MADOC is working together with the
German National Library and the
NESTOR - Kompetenznetzwerk Langzeitarchivierung.
MADOC as a Publishing PlatformUsing PublicationsHow can I access publications?Documents deposited on MADOC are available as PDF files. In order to open and read the files you need a PDF reader. We recommend using Adobe Reader. Can I print publications?You can print documents deposited on MADOC using a PDF reader. We recommend using Adobe Reader. Is there any risk of copyright violation?You can download, copy and save publications deposited on MADOC to a local computer.
However, it is not possible to make any changes to the documents deposited on MADOC.
Thus, the authenticity of the original saved on the server of the university library is guaranteed.
Can I cite publications deposited on MADOC?Regarding citability there is no difference between publications deposited on MADOC or print publications.
Unlike other types of online publications, publications deposited on MADOC are permanently accessible and citable
as each document receives a URN (Uniform Resource Name) generated as a Persistent Identifier (PI) which is registered
with the German National Library. A Persistent Identifier is used to uniquely
identify a digital object regardless of its location. The identifier remains fixed over long periods of time and
therefore ensures access to the resource even though data management systems might change.
In which databases, search engines and catalogs will the publications deposited on MADOC be listed?You can research publications deposited on MADOC via the online catalog Primo
of the Mannheim University Library and further German library catalogs (e.g. Karlsruhe Virtual Catalog,Catalog
of the German National Library) as well as via common search engines, especially via Google and Google Scholar
Depositing on MADOCWhat kind of publications can be deposited on MADOC?As a rule, all kinds of research relevant for the University of Mannheim can be deposited on MADOC.
First and foremost, this includes research papers, doctoral dissertations, journal articles, reviews, etc.
Can students publish their final thesis on MADOC?Students can apply for the publication of their thesis if they have a recommendation of their main supervisor. Please use the Application to publish a final thesis. Please submit the signed form to the department for acquisition and cataloging of the Mannheim University Library, Schneckenhof West, 68131 Mannheim. Afterwards, you can deposit your final thesis on MADOC. Why should I publish research via MADOC that has already been published in a journal or a book?Since the fall semester 2011, MADOC is the university bibliography documenting all research done by the researchers
of the University of Mannheim. It is the university bibliography's goal to provide an extensive overview of the research output
at the University of Mannheim and thereby increase the visibility of the research carried out at the university. For this reason,
all members of the university are asked to deposit the bibliographic metadata of their publications on MADOC and they are strongly
encouraged to deposit an electronic version of their works on MADOC as well. Moreover, the documents deposited on MADOC serve as
a basis for the university's research report.
Can I deposit research output on MADOC which has already been published elsewhere?As a rule, second publication matters are laid down in the author's agreement. If you are still negotiating the agreement,
we recommend you to grant your publisher only the non-exclusive exploitation rights to your work.
Do I have to prepare the documents before depositing them?Only PDF files can be deposited on MADOC. Please convert your document to a PDF file
(Portable Document Format) before depositing it.
Which PDF security options can I use?Please do not use any PDF security options requiring a password. This is necessary to ensure long-term preservation as your file might have to be converted to a different file format at some point in the future. How can I deposit my research?In order to deposit research output on MADOC you need a user ID provided by the University Computing Center and a computer
with Internet access. After logging in you will be taken to the "Manage deposits" page of the user area where you can add new items,
import items or edit items you have not yet deposited. To add a new item click on "New Item". You will be guided through the whole
process of creating a new item including all necessary information step by step.
Can I make changes to items or delete items that I have deposited on MADOC?In principle, all items deposited on MADOC are to be preserved in their original form. Only in exceptional cases,
items can be edited or deleted. Items can be deleted by staff members of the university library upon request of the author if, for example,
problems arise with a commercial publisher due to parallel publications. It is not possible to have a dissertation deleted which was
published on MADOC in the course of a doctoral process as doctoral candidates are obliged to publish their dissertation in order to complete
their degree successfully. Can I deposit items which are about to be published?Forthcoming publications can be added to MADOC. However, they are not moved to the University Bibliography, prior to their publication.
Dissertations and MADOCHow can I publish a dissertation via MADOC?Please erase all personal details such as for example your date of birth, address, phone number and signatures from your dissertation in
order to prevent data theft. Convert your dissertation to a PDF file. If possible, please use a short file name consisting only of the
letters A to Z without accents, numbers or underscores. For example: "Yourlastname.pdf" or "dissertation.pdf".
Where do I find the Regulations and Procedures Governing the Doctoral Dissertations?You can find the respective regulations and procedures governing the doctoral dissertation on the website of the schools, at the respective
dean's office of the schools of the University of Mannheim or here.
Where do I find the Submission of Electronic Doctoral Dissertation form?You can download the form here. Can I have my dissertation published by a publisher in addition to its publication via MADOC?The university library does not object to additional publications by publishing houses. However, you
have to find a publisher willing to publish your dissertation under the given circumstances (no matter whether
in print or in any other form). You need to make sure that the first electronic publication via MADOC is not
in any way affected by the agreement with the publishing house (e.g. by transferring exploitation rights to
the publisher).
Is there anything to keep in mind prior to submitting the print versions?According to the regulations and procedures governing the doctoral dissertation, you have to submit a certain number of
hard copies of your dissertation in addition to your electronic copy. The university library accepts all kinds of hard
copies of your dissertation. Via which channels will people be able to access the dissertation published on MADOC?The university library records the publication in the online catalog Primo of the Mannheim University Library and to the
Südwestdeutschen Verbundkatalog (SWB). The bibliographic metadata (author, title, year of publication etc.) and the web address
are communicated to the German National Library which adds the dissertation and its metadata to to their online catalog.
The dissertation is recorded in the Deutsche Nationalbibliographie and the long-term preservation program of the German National Library.
What does it cost to publish a dissertation on MADOC?It is free of charge to publish your dissertation via the research repository MADOC. What is the general legal framework that I need to consider?By publishing your dissertation on MADOC you grant the Mannheim University Library the right to publish your dissertation on
the Internet and on databases as well as the right to archive your dissertation in the university's research repository.
Your dissertation remains on the server of the Mannheim University Library permanently . This right cannot be affected by publishing
your dissertation via a publisher later on. It is not possible to have a dissertation deleted which was published on MADOC in the
course of a doctoral process.
MADOC as a University BibliographyWhere do I find the university bibliography?Since the fall semester of 2011, the university bibliography forms part of the MADOC research repository. As a result, it is
possible to deposit the full text versions of the research output in addition to the entries of the university bibliography and make
them accessible to a large audience.
Which publications form part of the Mannheim University Bibliography?All publications by the members of the University of Mannheim corresponding to their research at the University of Mannheim form part of
the university bibliography. In particular, academic publications such as research papers, essays, books and conference papers, journals and
publication series.
Why should I deposit data in the university bibliography?It is the university bibliography's goal to provide an extensive overview of the research output at the University of Mannheim and thereby
increase the visibility of the research carried out at the university. For this reason, all members of the university are asked to deposit the
bibliographic metadata of their publications on MADOC and they are strongly encouraged to deposit an electronic version of their works on MADOC as
well. Moreover, the documents deposited on MADOC serve as a basis for the university's research report.
How do I add a new item to the university bibliography?In order to add a publication to the university bibliography you need a user ID provided by the University Computing Center and a computer with
Internet access. After logging in you will be taken to the "Manage deposits" page of the user area where you can add new items, import items or edit
items you have not yet deposited. To add a new item click on "New Item". You will be guided through the whole process of creating a new item including
all necessary information step by step. When asked for the "Purpose" of your item, please check the box to indicate that it is to form part of the
university bibliography.
|
||||||